The management philosophy at Hakusuisha Inc. (hereinafter referred to as “the Company”) is endeavoring to achieve both customer satisfaction and finding joy in work, and in accordance with the following policy, we protect and manage our business partners’ and employees’ personal information with great care and in the most appropriate manner.
The Company has formulated and is taking firm steps to implement the “Protection of Personal Information Management System (manual)” to ensure that executives and employees recognize the importance of protecting personal information and use and protect personal information appropriately. In addition, we are maintaining and constantly improving upon it.
In consideration of the fact that the Company conducts integrated and comprehensive operations such as planning, directing, designing, and constructing mainly of commercial facilities, cultural facilities, leisure and amusement facilities, events, offices and showrooms, and signage, after establishing a personal information management system in accordance with the conditions of each operation, we will obtain personal information legally and fairly and use it within the scope of the purpose of use for which we obtained consent. In addition, we will manage personal information appropriately in accordance with the prescribed rules and make efforts to prevent its use for any purposes other than the original intent.
In the handling of personal information, the Company will comply with the laws and regulations applicable to the protection of personal information, the guidelines established by the country, and other standards. In addition, we will adapt our Protection of Personal Information Management System (manual) to these laws and regulations and other standards.
To ensure the accuracy and safety of personal information, the Company will strengthen and maintain safety measures including information security measures implemented in the past, and make efforts to prevent and rectify the leakage, loss, damage, etc., of personal information.
Date of enactment: November 1, 2005
Date of revision: September 27, 2018
Hakusuisha Inc.
Shinichi Yamaguchi, President and CEO
Hakusuisha Inc.
2-2-8, Nihonbashi Kayaba-cho, Chuo-ku, Tokyo
Shinichi Yamaguchi, President and CEO
| Category of Personal Information | Purpose of Use |
|---|---|
| Information about customers and business partners | Execution of transactions with companies, organizations, etc. that have business relationships with the Company, including planning, design, production, and supervision of interior decorations, displays, events, signage, etc. |
| Information related to public relations and investor relations | Response to various inquiries made to the Company and provision of IR information |
| Category of Personal Information | Purpose of Use |
|---|---|
| Information about customers and business partners | Execution of transactions with companies, organizations, etc. that have business relationships with the Company, including planning, design, production, and supervision of interior decorations, displays, events, signage, etc. |
| Information related to public relations and investor relations | Response to various inquiries made to the Company and provision of IR information |
| Information on applicants for employment | Employee selection and making employment decisions |
| Information on employees | Personnel management and business communication |
The Company will appropriately manage the personal information obtained from any identifiable person and will not provide it to any third party without such a person’s prior consent, except in the following cases:
With respect to the personal information in our possession, if any identifiable person requests to be notified of the purpose of use of such information, to disclose such information, to correct, add or partly delete such information, to cease the use of such information, to completely delete such information, or to cease providing such information to any third party (such actions hereinafter collectively referred to as the "Disclosure, Etc."), the Company will respond without delay in accordance with the procedures described below.
General Manager, Administration Division, Hakusuisha Inc.
Address: 2-2-8, Nihonbashi Kayaba-cho, Chuo-ku, Tokyo 103-0025
Tel: 03-3669-9400
Personal Information Protection, Complaint, Consultation Desk, Administration Division, Hakusuisha Inc.
Address: 2-2-8, Nihonbashi Kayaba-cho, Chuo-ku, Tokyo 103-0025
Tel: 03-3669-9400 *Telephone reception hours: 9:00-17:30 on Mondays to Fridays
Contact for complaint resolution: Personal Information Protection Complaint and Consultation Office
Address: 12th floor, Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
Tel: 03-5860-7565 (toll free) 0120-700-779
To ensure proper handling of personal data, the Company has established the "Personal Information Protection Policy" based on relevant laws, regulations, and guidelines.
The Company has set down basic processes for handling personal data in the "Personal Information Protection Manual."
The Company has a clear system of responsibility for the handling of personal data, clearly identified those employees authorized to handle personal data and the personal data that such employees can handle, and established channels of reporting and communication to managers in the event of any violation of laws or internal regulations, including when there are signs detected of such violation.
The Company has obtained the Privacy Mark, regularly conducts self-inspections and internal audits in the course of our operations, and is subject to periodic audits by an independent external third party.
The Company provides employee training on personal data handling at the time of onboarding of new employees and regularly thereafter.
The Company’s employment regulations include matters related to confidentiality of personal data.
The Company controls employees’ access to rooms in areas where personal data are handled, and restricts equipment that can be brought into such rooms. Measures are also in place to prevent unauthorized persons from viewing personal data.
Additional measures are in place to prevent theft, loss, etc. of equipment, electronic media, documents, etc. used in the handling of personal data, as well as to ensure that personal data does not become easily revealed when such equipment, electronic media, etc. are carried around, including within the office.
The Company has access control over information systems, and have restrictions on the employees who can be made in charge and the scope of personal information databases, etc. that they have access to.
When handling personal data in the possession of the Company in a foreign country, we gain understanding and insight into the foreign country’s system for protection of personal information and take necessary, appropriate measures for secure management of personal data.